How To Make A Copy Of A Word Document: The Simplest Thing To Know!

Word document is a very thing for everyone, and it is also very useful in your various tasks like work, study, daily life, and many more. While using it, you may find that it is very crucial if you have a duplicate copy of the original Word file. Hence, today we will discuss the different ways of how to make a copy of a Word document without any trouble.

How to make a copy of a Word document: What are the advantages?

Knowing about how to make a copy of a Word document has the following advantages:

• Firstly, there can be some occasions when you need to open a file with the attention to only view the entire content rather than editing. Then just opening a copy can prevent you from accidentally change the formatting or the texts used in the original file.
• Secondly, there can be some cases when you need to create multiple numbers of similar documents with just a little difference. At that time, you can easily use the original file as an ideal copy and make various changes to the copies to generate many new types of variants.
• Thirdly, there also can be some times when you need to temporarily change the file. In those cases, a copy of the file can enable you to do that task without compromising the integrity of the original file.
• Lastly, you also can consider creating a copy as a backup of the original file to some degree.

Ways of how to make a copy of a Word document

In general, there are multiple ways for you to copy a word document, like:

In this portion, we will discuss how to make a copy of a Word document. You can try the tasks like copying and pasting, or opening the file as a new file in Microsoft Word, or opening a copy in Word, etc. Now, we will show them to you one by one. Please remember that all these ways in this article are suitable for the Microsoft versions like 2007, 2013, 2016, 2019, and also Word in Office 365. If you are using an older version like Word 2003, then you may need to follow some other ways.

Way 1: The process of Copy and Paste in Windows

The first process of how to make a copy of a Word document is just copying and pasting the document in Windows. Of course, it is a good way.

Now, here are the steps.

1. Just Right-click on the Word file you want to duplicate.
2. Then select Copy option from the context menu.
3. After that, move to the location where you want to save the duplicated word file. You can also choose to save it on Windows, or any external hard drive, or in the USB flash drive, etc.
4. Next, right-click it again.
5. Now, select Paste to continue.

Once all the steps are finished, you have already made a copy of the Word file. If you want to duplicate multiple Word documents, you can do all those one by one.

Way 2: Just Open File as a New File in Word

As the second way of how to make a copy of a Word document, you can choose to open the file as a new one and then just save it.

Now, here are the steps.

1. Just right-click the file which you want to duplicate.
2. After that, select the New option from the context menu to open file.
3. Next, you can see that the name of the new file has already changed. It will usually show as Document 1, 2, 3…
4. If you do make changes to the file, you can just click on the Save button to copy it directly.
5. If you have made some changes or modifications, you will see a warning message to remind you to save the file while closing it.
6. Now, just click on Save to continue.
7. Then, it will need you to choose a location to save the duplicated Word document and after that, just change the name of the file.
8. Lastly, click on Save.

After these steps, you have successfully duplicated the file.

Way 3: Just Open as Copy

As for the process of how to make a copy of a Word document, you can also choose to open it as a copy in Word.

Now, here are the steps.

1. First of all, Open the Word document.
2. Then just click on the File tab located on the upper left corner of this window.
3. Next, just click Open.
4. In the Open window, you need to click on Browse and select the file which you want to copy.
5. Then just click on the upside-down triangle icon behind the Open button
6. Lastly, choose the option Open as Copy.
7. From the name of the file, you can find the specific file you open is a copy.
8. After that, just click on the Save or Save as button in order to save the duplicated file.

Now the process has been completed.

Way 4: Create a New File from the Existing file in Word

Here is another very easy way for you to about how to make a copy of a Word document. Here, you can select to create a new file from an existing file in Word.

Now, here are the steps.

1. First of all, Open the Word document of which you want to make a copy.
2. Then just click the File
3. After that, click on the New button to continue.
4. On the panel of the right, just click on New from existing.
5. In that New from Existing Document window, select the specific file of which you want to make a copy.
6. Then just click on Create New to continue.
7. Lastly, click on the Save or Save as button to save the Word document file.

All the above-mentioned steps are another method of how to make a copy of a Word document.

With the help of all the above-mentioned steps, you can easily and successfully do the task of how to make a copy of a Word document within a few seconds.

Want to read interesting content on basic Microsoft Word functions? Why don’t you try the blog on How To Delete A Page In Word – Simple And Easy Steps (2021)?